Consolidated Reporting for a Network of Trusts

A fiduciary overseeing several trusts for a multigenerational family managed assets spread across multiple custodians and investment managers. Each institution provided its own statements, but there was no single view of the combined portfolio risk or performance.

With Avala Family’s support and a coordinated reporting framework, the fiduciary gained several advantages:

  • Consolidated reporting across all structures created a unified view of assets.
  • Risk analysis across the portfolio helped identify concentration and rebalancing opportunities.
  • Performance reports showed net of fee returns across all managers and custodians.
  • Overlap and concentration were easier to identify and address.
  • Trustees and beneficiaries could work from the same information set.
  • Regular reporting cycles supported more structured investment and governance discussions.

Discovery

Avala Family met with the fiduciary to understand the trust structure and reporting needs of both trustees and beneficiaries. The firm gathered recent statements and trust documents from multiple providers. Key questions focused on the required level of detail and which metrics would be most useful in practice.

Tailored Strategy

Using this input, Avala Family designed a consolidated reporting framework that:

  • Aggregated positions from all custodians and managers.
  • Grouped assets by trust and family member while still allowing a combined view.
  • Broke down exposure by asset class, sector, geography, liquidity and manager.

Summary dashboards were created for high-level reviews, with detailed schedules available for deeper analysis. Reporting templates were tested and refined with the fiduciary before being adopted as the standard package.

Monitoring and Support

On an agreed schedule, Avala Family coordinated data collection and consolidated reporting. Trustees received consistent meeting materials with key findings highlighted in plain language. When allocations drifted beyond agreed ranges, Avala Family flagged the issue for the fiduciary. External advisors also received tailored extracts from the same dataset, which simplified their work.